Communication Module in openSIS | Teacher Messaging, Email & SMS

Communication Module in openSIS (Teacher Portal)

The Communication module in openSIS enables teachers to send, receive, and manage messages within the system. It provides a centralized platform for interacting with students, parents, and groups using email and SMS, without relying on external tools.

Purpose

The Communication module helps teachers:

  • Send messages to students, parents, or groups
  • Receive and manage incoming messages
  • Communicate using both Email and SMS
  • Organize recipients using groups
  • Use AI-powered assistance for writing and translating messages

Module Navigation

Navigate to:

Left Menu → Communication

The module includes the following sections:

  • Compose – Create and send new messages
  • Inbox – View received messages
  • Sent – View previously sent messages
  • Groups – Create and manage recipient groups
  • SMS – Send and manage SMS communication
  • Settings – Configure email (SMTP) and communication settings

Key Features

1. Multi-Channel Communication

Teachers can communicate using:

  • Email – Detailed communication with formatting support
  • SMS – Quick and direct messaging for urgent updates

2. Centralized Messaging

All communication is managed within openSIS:

  • No need for external email tools
  • Messages are stored and accessible within the system
  • Easy tracking of conversations

3. Group-Based Messaging

  • Create groups (e.g., Student-Parent groups)
  • Send messages to multiple recipients at once
  • Simplifies repetitive communication

4. AI-Powered Assistance

The module includes built-in AI capabilities:

  • Help Me Write – Assists in drafting messages
  • Auto Translation – Translates messages based on recipient language
  • Manual Language Selection – Choose a specific language if required

5. Role-Based Access

  • Teachers can communicate only with permitted users
  • Data visibility and actions are controlled by role permissions

When to Use the Communication Module

Teachers typically use this module to:

  • Share academic updates
  • Send assignment reminders
  • Communicate with parents
  • Notify students about schedule changes
  • Send urgent alerts via SMS

Key Notes

  • Communication depends on configured email (SMTP) and SMS settings
  • Message delivery may vary based on system configuration
  • AI features are optional and can be used during message composition

Summary

The Communication module provides a structured and efficient way for teachers to manage all interactions within openSIS. By combining email, SMS, group messaging, and AI assistance, it ensures clear and consistent communication across the school ecosystem.


    • Related Articles

    • Create and Manage Communication Groups

      The Groups feature in the Communication module allows teachers to organize multiple recipients into a single group. This helps in sending messages efficiently without selecting recipients individually each time. Purpose Groups help teachers to: Send ...

    • Configure Communication Settings (SMTP & SMS)

      The Settings section in the Communication module allows configuration of email (SMTP) and SMS services required for message delivery. These settings ensure that messages sent from openSIS are delivered successfully to recipients. Purpose The Settings ...

    • Send SMS from Teacher Portal

      The SMS feature in the Communication module allows teachers to send direct text messages to students, parents, or groups. This is a dedicated communication channel used for quick and urgent updates. Purpose The SMS feature helps teachers to: Send ...

    • Compose and Send Messages (In-App, Email & SMS)

      The Compose feature in openSIS allows teachers to send messages within the system (in-app) and optionally deliver them via email. SMS communication is handled separately through the SMS module. Purpose The Compose feature enables teachers to: Send ...

    • Managing Messages in Inbox (Teacher View)

      The Inbox in the Communication module allows teachers to view, read, and manage all incoming messages within openSIS. It serves as the primary space for tracking communication from students, parents, and staff. Purpose The Inbox helps teachers: View ...