Overview

The Compose feature allows administrators to create and send messages to individual users or communication groups directly from the Communication module. Messages can be delivered as internal openSIS messages and, if configured, can also be sent as emails.

The compose window includes several productivity features, including AI-assisted writing, automatic translation, rich-text formatting, and file attachments.

Accessing the Compose Window

1. Navigate to Communication.
2. Click Compose.

The Compose Message window opens.

Selecting Recipients

In the To field, begin typing the name of a recipient and select the appropriate user from the suggestions.

To send the message to multiple recipients, continue adding additional users.

If needed, select CC / BCC to include carbon copy or blind carbon copy recipients.

Sending Messages to Communication Groups

Below the recipient field, openSIS displays available Communication Groups.

Select one or more groups to quickly address the same message to multiple recipients.

Entering the Subject

Enter a meaningful subject in the Subject field.

A clear subject helps recipients quickly identify the purpose of the message.

Writing the Message

Use the rich-text editor to compose your message.

The editor supports formatting options such as:

• Bold
• Italic
• Underline
• Lists
• Headings
• Hyperlinks
• Images
• Tables
• Text alignment
• Additional formatting tools

These options help create professional and easy-to-read communications.

Using the AI Writing Assistant

Select Help me write to use the built-in AI writing assistant.

The AI assistant can help generate or improve message content, making it easier to prepare professional communications while saving time.

Translating Messages

The Communication module provides two translation options.

Automatic Translation

Enable AI-powered auto translation based on recipient's first language.

When enabled, the system automatically translates the message into each recipient's preferred language while also sending the original language version.

Manual Translation

If you prefer to send the message in a specific language, choose a language from the Select Language list.

The system translates the message into the selected language before sending.

Sending the Message as an Email

Enable Send this as an email also if you want recipients to receive the message through email in addition to their openSIS inbox.

This option requires the institution's email server to be configured.

Attaching Files

Scroll to the Attachments section.

Upload files from your local computer by selecting the upload area or dragging and dropping supported files.

Attachments are delivered along with the message.

Sending the Message

After reviewing the message:

1. Verify the recipients.
2. Confirm the subject and message content.
3. Review translation settings, if applicable.
4. Add any required attachments.
5. Click Send Message.

The message is delivered to the selected recipients and appears in your Sent folder.

Best Practices

• Use descriptive subject lines so recipients can quickly understand the purpose of the message.
• Use communication groups for announcements sent to large audiences.
• Enable automatic translation when communicating with multilingual school communities.
• Review AI-generated content before sending.
• Send messages as emails for important communications that require broader visibility.
• Include attachments only when necessary to keep messages concise.