Export Data from openSIS to Excel

Overview

The Export Data from openSIS to Excel tool allows authorized users to download important openSIS data in Excel format. This is useful when administrators need to review records offline, maintain a backup, share selected information with authorized teams, or analyze data outside the system.

The export page provides separate download options for different data categories.

Navigation Path

Menu > Tools > Data Interchange > Export Data from openSIS to Excel

Available Export Categories

The following data categories can be exported:

Export Category	Purpose
School Data	Downloads school-related setup and basic institutional data.
Subject + Course + Course Section Data	Downloads subject, course, and course section information.
Student Data	Downloads student profile and demographic data.
Student Academic Data	Downloads student academic-related records.
Parent Data	Downloads parent or guardian information.
Staff Data	Downloads staff profile information.

Steps to Export Data

1. Log in to openSIS with an authorized user account.
2. Go to the left menu.
3. Click Tools.
4. Under Data Interchange, click Export Data from openSIS to Excel.
5. The Export Data page opens.
6. Choose the data category you want to download.
7. Click the required category card or the Excel icon beside it.
8. The selected data will be downloaded as an Excel file.

Field and Button Explanation

Option	Description
Download	Indicates that the selected data category can be downloaded.
Excel Icon	Downloads the selected data category in Excel format.
School Data	Exports school-related data.
Student Data	Exports student-related data.
Parent Data	Exports parent or guardian data.
Staff Data	Exports staff-related data.
Subject + Course + Course Section Data	Exports course structure and section-related data.
Student Academic Data	Exports academic information related to students.

Important Notes

• The downloaded file opens in Excel or any compatible spreadsheet application.
• Export access depends on the user’s role and permissions.
• Exported files may contain sensitive school, student, parent, or staff information.
• Share downloaded files only with authorized users.
• Store exported files securely after download.

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