Generate Attendance Report by Day | openSIS

Generate Attendance Report by Day

Overview

The Attendance Report by Day provides student-wise attendance totals for a selected marking period and grade level. It shows each student’s Present, Absent, and Half Day counts, with an option to view the detailed daily attendance history for an individual student.

Use this report when you want to review attendance performance by student, identify students with frequent absences, and check the absence rate for a selected period.

Unlike the Student Monthly Attendance Register, which shows a calendar-style monthly view for all students, this report summarizes attendance counts first and then allows you to drill down into one student’s detailed report.

Prerequisites

Before generating this report, ensure that:

  • Attendance has been recorded for the selected marking period.
  • Grade levels are configured in the school setup.
  • You have permission to access the Reports module.

Generate the Attendance Report by Day

  1. Navigate to Reports > Attendance.
  2. Select Attendance Report by Day.
  3. Select the required marking period from Show Report by.
  4. Select the required Grade Level.
  5. Click Search.

The report list is displayed.

Understanding the Report List

The report list displays:

  • Student Name
  • Student ID
  • Alternate ID
  • Grade
  • Present count
  • Absent count
  • Half Day count
  • Action menu

Use the Search field to locate a specific student quickly.

View an Individual Student Report

  1. In the Action column, click the three-dot menu for the required student.
  2. Select View Report.

The student’s detailed attendance report is displayed.

The detail view includes:

  • Student name, student ID, and grade
  • Number of Working Days
  • Number of Days Absent
  • Absence Rate
  • Daily attendance status
  • Full Day Minutes
  • Minutes Attended
  • Notes

Click Back to List to return to the main report list.

Export the Report

Use the Excel icon to export the report data.

From the Action menu, you can also select Export to Excel for an individual student’s attendance report.

Tips

  • Use this report to quickly compare attendance totals across students.
  • Open the individual report when you need date-wise attendance details.
  • The absence rate helps identify students who may need follow-up or attendance intervention.

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