Generate Average Attendance Reports | openSIS

Generate Average Attendance Reports

Overview

The Average Attendance Reports provide attendance statistics at the grade level for a selected reporting period. These reports help administrators monitor attendance trends by calculating key metrics such as Average Daily Attendance (ADA), Average Attendance, and Average Absence.

openSIS offers two average attendance reports:

  • Average Daily Attendance – Displays attendance statistics summarized by grade level for a selected reporting period.
  • Average Attendance by Day – Displays attendance statistics for each day within the selected reporting period, allowing administrators to analyze daily attendance trends across grade levels.

Use these reports to evaluate school-wide attendance performance, compare attendance across grades, and identify attendance patterns over time.

Unlike the Attendance Report by Day, which focuses on individual students, these reports provide aggregated attendance statistics.

Average Daily Attendance

Generate the Report

  1. Navigate to Reports > Attendance.
  2. Select Average Daily Attendance.
  3. Select the required option from Show Report by.
    • Full Year
    • Semester
    • Quarter
    • This Month
    • This Week
    • Custom Date Range
  4. If Custom Date Range is selected, specify the From Date and To Date.
  5. (Optional) Enable Include Inactive Students.
  6. Click Search.

The report is generated.

Understanding the Report

The report displays attendance statistics for each grade level, including:

  • Grade
  • Number of Students
  • Days Possible
  • Attendance Possible
  • Present
  • Absent
  • Other Attendance Codes
  • Not Taken
  • Average Daily Attendance (ADA)
  • Average Attendance
  • Average Absence

Use the Search field to locate a specific grade.

Average Attendance by Day

Generate the Report

  1. Navigate to Reports > Attendance.
  2. Select Average Attendance by Day.
  3. Select the required reporting period from Show Attendance by.
  4. Click Search.

The report is generated.

Understanding the Report

The report displays daily attendance statistics for each grade level, including:

  • Date
  • Grade
  • Students
  • Days Possible
  • Present
  • Absent
  • Other Attendance Codes
  • Not Taken
  • Average Daily Attendance (ADA)
  • Average Attendance
  • Average Absence

This report helps administrators identify attendance trends on specific school days.

Export the Report

Click the Excel icon to export the report for further analysis.

Filter the Report

Use the Filter icon to refine the displayed data based on your reporting requirements.

Tips

  • Use Average Daily Attendance to evaluate attendance performance across grade levels.
  • Use Average Attendance by Day to identify attendance trends for individual school days.
  • Select Custom Date Range when analyzing attendance during a specific period, such as examinations, school events, or holidays.
  • Export reports to Excel for additional analysis or record keeping.

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