Generate Report Cards in openSIS | Grades Module Guide

Generate Report Cards in openSIS

Overview

The Report Cards module allows you to generate formal student report cards based on selected templates, grading data, and attendance.

You can:

  • Customize what appears on the report card
  • Select marking periods
  • Include/exclude grading and attendance data
  • Generate report cards for multiple students at once

How to Access

Go to:
Grades → Report Cards

Step 1: Select Report Card Template

Report Card Template

  • Choose a template (e.g., Default)
  • Templates control:
    • Layout
    • Formatting
    • Structure of report card

Notes
Templates are typically configured by the administrator

Step 2: Include on Report Card (Toggles)

This section controls what data appears on the report card.

Standards Grade

  • ON → Shows standards-based grading
  • OFF → Hides standards

Teacher Name

  • ON → Displays teacher name
  • OFF → Hides teacher name

Signature Line

  • ON → Adds signature line
  • OFF → Removes signature line

Teacher Comments

  • ON → Includes teacher remarks
  • OFF → Excludes comments

Comment Keys

  • ON → Shows meaning of comment codes
  • OFF → Hides keys

Percentage

  • ON → Displays percentage grades
  • OFF → Hides percentages

GPA

  • ON → Includes GPA
  • OFF → Hides GPA

Course Short Name

  • ON → Shows short course names
  • OFF → Shows full names or hides

Credit Earned

  • ON → Displays earned credits
  • OFF → Hides credits

Year-to-Date Daily Absences

  • ON → Shows total absences till date
  • OFF → Hides

Daily Absences this Marking Period

  • ON → Shows absences for selected period
  • OFF → Hides

Exclude Attendance

  • ON → Removes attendance data completely
  • OFF → Includes attendance

Other Attendance Code Year-to-Date

  • Toggle ON to include specific attendance codes
  • Dropdown (e.g., EA - Excused Absence) lets you choose which code

Notes
Displays count of selected attendance code for the year

Step 3: Select Marking Periods

Available Options

  • Full Year
  • Semester 1 / Semester 2
  • Quarter 1–4
  • Progress Periods (PP1, PP2, etc.)
  • Custom

Important Note

Notes
Marking periods are NOT default

  • They are created and configured by the administrator
  • Only those configured will appear here

How It Works

  • Select one or more marking periods
  • Report card will include grades from selected periods

Step 4: Select Students

  • Use checkboxes to select:
    • Individual students
    • Multiple students

👉 Required to generate report cards

Search & Advanced Search

  • Search → Find students quickly
  • Advanced Search → Apply detailed filters

Step 5: Generate Report Cards

👉 After selecting:

  • Template
  • Options
  • Marking periods
  • Students

➡️ Generate report cards

Export / Output

  • Report cards can be:
    • Viewed
    • Downloaded
    • Printed (depending on setup)

Important Notes

  • Report card data depends on:
    • Gradebook configuration
    • Completed grading
  • Missing grades may affect output
  • Attendance visibility depends on toggles

Limitations

  • Cannot edit grades here
  • Cannot create marking periods
  • Cannot modify templates (admin controlled)

Best Practices

  • Select correct marking period(s)
  • Use toggles carefully to control report content
  • Include comments for better communication
  • Double-check template before generating

Common Confusions

SituationExplanation
Missing marking periodsNot created by admin
No GPA shownGPA toggle is OFF
Attendance missingExcluded via toggle
Different formatTemplate controls layout
Data mismatchWrong marking period selected
ModulePurpose
Progress ReportsDetailed grade reports
GradebookManage grades
AttendanceTracks student attendance

What This Module Solves

  • Formal report card generation
  • Flexible content customization
  • Bulk student reporting
  • Standardized academic reporting

Summary

The Report Cards module enables teachers to generate fully customizable student report cards using templates, marking periods, and configurable data options, with support for bulk student selection.


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