Generate Student Contact Information Reports in openSIS

Generate Student Contact Information Reports

Overview

The Student Contact Information Report allows administrators to generate a report containing student contact details and parent or guardian information. This report is useful for maintaining emergency contact records, verifying contact information, communicating with families, and preparing administrative documentation.

Administrators can generate the report for one or more selected students and print or export the results as needed.

Go to Reports > Student > Contact Information Report.

Generate a Student Contact Information Report

Step 1: Select Students

  1. Navigate to Reports > Student > Contact Information Report.
  2. Search for students using the Search box, or click Advanced Search to filter students using additional criteria.
  3. Select one or more students by checking the boxes beside their names.
  4. Click Generate Report.

Review the Report

The generated report displays contact information for the selected students in a structured format.

Depending on your institution's configuration, the report may include:

Student Information

  • Student Name
  • Student ID
  • Grade Level
  • School

Contact Information

  • Home Address
  • Mailing Address
  • Primary Phone Number
  • Secondary Phone Number
  • Email Address

Parent or Guardian Information

  • Parent/Guardian Name
  • Relationship to Student
  • Contact Number
  • Email Address
  • Emergency Contact Details

The available information depends on the data maintained in each student's record.

Search and Filter Results

After generating the report, you can:

  • Search for specific students within the report.
  • Sort information by available columns.
  • Review multiple student records before printing or exporting.

Once the report has been generated, you can:

  • Print the report for administrative use.
  • Export the report for record keeping or communication purposes.
  • Save the report for future reference.

Tips

  • Review student contact records regularly to ensure the information is current.
  • Update parent or guardian details before generating official reports.
  • Use Advanced Search to generate reports for specific grade levels, schools, or student groups.
  • Export reports when preparing emergency contact lists or administrative records.

Expected Result

A Student Contact Information Report is generated for the selected students, displaying their contact details along with associated parent or guardian information. The report can be viewed, printed, or exported as needed.