Generate Student Report Cards | openSIS Administration Guide

Generate Student Report Cards

The Report Cards page allows administrators to generate official report cards for one or more students. Report cards summarize a student's academic performance for the selected marking periods and can include grades, GPA, attendance, teacher comments, signatures, and other academic information depending on the selected report card template.

Unlike Progress Reports, which provide ongoing academic updates, Report Cards are intended to present final academic results for completed marking periods.

Before You Begin

Before generating report cards, ensure that:

  • Teachers have finalized and posted grades.
  • Report card grades have been reviewed.
  • Attendance calculations are complete.
  • Report card templates have been configured.
  • You have permission to generate student report cards.

Open the Report Cards Page

  1. Navigate to Grades > Report Cards.
  2. Select the report card template.
  3. Configure the report options.
  4. Select the marking periods to include.
  5. Select one or more students.
  6. Generate the report cards.

Select a Report Card Template

Choose the report card template from the Report Card Template drop-down list.

The selected template determines the layout, formatting, and overall appearance of the printed report card.

Configure Report Card Options

You can customize the information displayed on the report card by enabling or disabling individual options.

Available options include:

OptionDescription
Standards GradeInclude standards-based grades where applicable.
Effort GradeDisplay effort or conduct grades.
Teacher NamePrint the teacher's name for each course.
Signature LineInclude signature lines for teachers, parents, or administrators.
Teacher CommentsDisplay comments entered by teachers.
Comment KeysInclude predefined comment legends.
PercentageShow percentage grades in addition to letter grades.
GPADisplay the student's GPA.
Course Short NamePrint the course code or short name.
Credit EarnedInclude earned credits for each course.
Year-to-Date Daily AbsencesDisplay cumulative absences for the school year.
Daily Absences this Marking PeriodShow absences during the selected marking period.
Exclude AttendanceHide attendance information from the report card.
Other Attendance Code Year-to-DateSelect additional attendance codes to display on the report card.

Select Marking Periods

Choose the academic periods to include on the report card.

Available options may include:

  • Full Year
  • Semester 1
  • Semester 2
  • Semester 2 Exam
  • Quarter 1
  • Quarter 2
  • Quarter 3
  • Quarter 4
  • Custom

Multiple marking periods can be selected if supported by your report card template.

Select Students

Use the student list to choose the students for whom report cards should be generated.

You can:

  • Search by student name or ID.
  • Use Advanced Search to locate specific students.
  • Generate report cards for individual students.
  • Generate report cards in bulk for an entire class, grade level, or school.

Generate Report Cards

After configuring the report:

  1. Review all report options.
  2. Select the required students.
  3. Click the Print button.

openSIS generates printable report cards using the selected template and options.

Understanding the Report Card

Depending on the selected template and options, a report card may include:

  • School information
  • Student information
  • Grade level
  • Student ID
  • Course list
  • Letter grades
  • Percentage grades
  • GPA
  • Attendance summary
  • Teacher comments
  • Comment keys
  • Teacher names
  • Signature lines
  • Credits earned

The exact layout varies based on the selected report card template.

Best Practices

  • Verify report card grades before generating report cards.
  • Confirm attendance has been recalculated if attendance settings were recently updated.
  • Review GPA calculations after any grade changes.
  • Generate a sample report card before printing for all students.
  • Select only the required marking periods to avoid including incomplete grading information.
  • Archive generated report cards according to your institution's record retention policy.

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