Overview

Attendance Codes define the attendance statuses that can be assigned to students during attendance entry.

Teachers and administrative staff use these codes when recording attendance throughout the school year.

Examples include:

• Present
• Absent
• Tardy
• Late
• Half Day
• Excused Absence
• Unexcused Absence

Administrators can create, edit, delete, and organize attendance codes to align with institutional attendance policies.

Accessing Attendance Codes

To manage Attendance Codes:

Settings > Attendance Settings

Select the desired Attendance Category and review the attendance codes associated with that category.

Adding a New Attendance Code

To create an attendance code:

1. Navigate to:
   
   

   Settings > Attendance Settings
2. Select the desired Attendance Category.
3. Click:
   Add New Attendance Code
4. Complete the required fields:
   • Title
   • Short Name
   • Allow Entry By
   • Default for Teacher & Office
   • State Code
5. Click Submit

The new attendance code becomes available during attendance entry.

Attendance Code Fields Explained

Title

The Title identifies the attendance status.

Examples:

• Present
• Absent
• Tardy
• Excused Absence
• School Activity

The title should clearly represent the attendance event.

Short Name

The Short Name provides an abbreviated version of the attendance code.

Examples:

Short names may appear in attendance reports and attendance entry screens.

Allow Entry By

Determines who can assign the attendance code.

Available options may include:

• Teacher & Office
• Office Only
• N/A

This setting helps control attendance management permissions.

A detailed explanation is provided in:

Understanding Attendance Code Settings

Default for Teacher & Office

Determines whether the attendance code is used as the default attendance status during attendance entry.

Typically, the Present code is configured as the default attendance value.

A detailed explanation is provided in:

Understanding Attendance Code Settings

State Code

The State Code determines how the attendance code is classified for reporting purposes.

Available options may include:

• Present
• Absent
• Half Day

This setting helps standardize attendance reporting and calculations.

A detailed explanation is provided in:

Understanding Attendance Code Settings

Editing an Attendance Code

To modify an attendance code:

1. Locate the attendance code.
2. Click the edit icon.
3. Update the required information.
4. Save the changes.

The updated attendance code becomes available immediately.

Deleting an Attendance Code

To remove an attendance code:

1. Locate the attendance code.
2. Click the delete icon.
3. Confirm the deletion.

Before deleting a code, verify that it is no longer required for attendance workflows or reporting.

Reordering Attendance Codes

Attendance Codes can be reordered using the drag-and-drop sorting option.

Maintaining a logical order helps users quickly locate attendance statuses during attendance entry.

Many institutions place the most frequently used attendance codes at the top of the list.

Common Attendance Code Examples

Attendance policies may vary between institutions.

Benefits of Attendance Codes

Attendance Codes help institutions:

• Standardize attendance entry
• Improve attendance reporting
• Support attendance compliance requirements
• Monitor attendance patterns
• Maintain accurate attendance records

Best Practices

• Use clear and descriptive attendance code names.
• Keep attendance codes consistent across the institution.
• Review attendance codes periodically.
• Avoid creating duplicate attendance statuses.
• Configure State Codes carefully to ensure accurate reporting.