Introduction

The Calendar setting in openSIS allows institutions to configure academic calendars used throughout the system. Calendars help define instructional days, weekends, holidays, and school operational schedules for the academic year.

Calendars are connected to attendance, scheduling, marking periods, and other academic workflows within openSIS.

Institutions can create multiple calendars and control their visibility for different user roles.

Navigation

Go to:

Settings → School → Calendars

Purpose of Calendars

Calendars help institutions:

• Define instructional days
• Configure weekends and holidays
• Organize academic operations
• Support attendance workflows
• Manage scheduling timelines
• Control visibility across user roles

Proper calendar configuration helps maintain accurate academic operations throughout the school year.

Understanding the Calendar Screen

The Calendar screen displays:

• Calendar selection dropdown
• Monthly, weekly, daily, and event views
• Instructional and non-instructional days
• Calendar navigation controls
• Calendar management options

Administrators can:

• Create calendars
• Edit calendars
• Configure weekdays
• Define visibility permissions
• Mark holidays or school days

Creating a New Calendar

To create a new Calendar:

1. Open the Calendars screen
2. Click + Add Calendar
3. Enter the required information:
   • Title
   • Start Date
   • End Date
4. Select the weekdays applicable to the calendar
5. Configure visibility permissions
6. Click Submit

The new Calendar will now appear in the calendar dropdown.

Understanding Calendar Fields

Title

The name of the Calendar.

Example:

• Default Calendar
• Elementary Calendar
• Higher Education Calendar

Default Calendar for This School

This option sets the selected Calendar as the primary operational calendar for the school.

The default calendar is generally used across attendance and scheduling workflows.

Start Date and End Date

These dates define the operational duration of the Calendar.

The Calendar typically aligns with the School Year configuration.

Weekdays

Administrators can configure active instructional weekdays.

Example:

• Monday to Friday
• Monday to Saturday

Unchecked days are treated as non-school days.

Calendar Visibility

The Visible To section controls which user roles can access and view the Calendar.

Visibility can be configured for:

• Super Administrator
• School Administrator
• Admin Assistant
• Teacher
• Homeroom Teacher
• Student
• Parent
• Audit Student
• Custom Administrative Roles

This helps institutions manage controlled calendar visibility across the system.

Calendar Views

openSIS supports multiple calendar views:

These views help institutions manage academic operations more effectively.

Why Calendars are Important

Calendars affect several academic workflows including:

• Attendance
• Scheduling
• Academic operations
• Marking Period timelines
• School day calculations

Improper calendar configuration may affect institutional scheduling and attendance workflows.

Best Practices

Institutions should:

• Configure calendars before scheduling begins
• Review operational weekdays carefully
• Align calendars with School Year dates
• Verify role visibility permissions
• Review holidays and instructional days regularly

Proper configuration helps maintain smooth academic operations.

Conclusion

The Calendar setting in openSIS helps institutions manage instructional schedules, holidays, attendance workflows, and academic operations throughout the school year.

By configuring calendars properly, institutions can maintain organized and accurate academic scheduling across the system.