Overview

As grading policies evolve, schools may occasionally need to remove grade scales that are no longer used. For example, an institution may retire an old grading system, merge multiple grade scales into a single standard scale, or remove testing configurations created during setup.

openSIS allows administrators to delete grade scales that are no longer required.

Before deleting a grade scale, it is important to review whether the scale is currently being used by courses, grading records, report cards, transcripts, or GPA calculations.

Deleting a grade scale should always be performed carefully to avoid disrupting academic records and reporting processes.

When Should a Grade Scale Be Deleted?

You may consider deleting a grade scale when:

• The grade scale was created by mistake.
• A duplicate grade scale exists.
• The institution has adopted a different grading structure.
• The grade scale is no longer used by any courses.
• A temporary testing grade scale is no longer needed.

Removing unused grade scales helps keep grading settings organized and easier to manage.

Before You Delete a Grade Scale

Administrators should review the following:

Is the Grade Scale Currently in Use?

Determine whether the grade scale is associated with:

• Active courses
• Historical courses
• Report cards
• GPA calculations
• Academic reports
• Student transcripts

If the grade scale is being used, deleting it may affect academic processes and reporting.

Is Historical Data Dependent on the Grade Scale?

Historical grading records may rely on the grade scale for interpretation.

Before deletion:

• Review academic history requirements.
• Verify transcript needs.
• Consult academic leadership if necessary.

Is There an Alternative Grade Scale Available?

If a grade scale is being retired, ensure that an alternative grade scale has already been created and configured.

This helps prevent disruptions in grading workflows.

How to Delete a Grade Scale

Step 1: Navigate to Report Card Grade Scale

Go to:

Settings → Grades → Report Card Grade Scale

The page displays all available grade scales.

Step 2: Locate the Grade Scale

Find the grade scale you want to remove.

Examples:

• Test Grade Scale
• Duplicate Grade Scale
• Retired Grading Scale

Review the grade scale carefully before proceeding.

Step 3: Click Delete

Select the Delete icon next to the grade scale.

openSIS may display a confirmation prompt asking you to verify the deletion.

Step 4: Confirm Deletion

Review the warning message.

If you are certain the grade scale is no longer needed, confirm the deletion.

Step 5: Verify Removal

After deletion:

• The grade scale is removed from the grade scale list.
• It is no longer available for future grading configurations.
• Administrators can continue managing remaining grade scales.

Recommended Deletion Process

Before deleting a grade scale, consider following this workflow:

Review Usage

Identify whether the grade scale is currently assigned anywhere within the system.

Archive Internal Documentation

Record why the grade scale is being removed.

Confirm Replacement

If another grade scale will replace it, ensure that the replacement is fully configured.

Perform Deletion During Administrative Maintenance

Many institutions prefer making grading changes during school breaks or before a new academic year begins.

Alternatives to Deletion

In some situations, deleting a grade scale may not be necessary.

Instead, schools may choose to:

• Rename the grade scale.
• Update the grading structure.
• Retain it for historical reporting.
• Create a new grade scale and stop using the old one.

This approach preserves historical grading information while supporting new grading policies.

Best Practices

• Delete only unused grade scales.
• Review transcript requirements before deletion.
• Verify GPA reporting dependencies.
• Coordinate with academic administrators when making grading changes.
• Maintain documentation of grading policy changes.
• Consider retaining historical grade scales for reference purposes.

Proper grade scale management helps maintain the accuracy of academic records and reporting.

Common Questions

Can I delete a grade scale after it has been created?

Yes. Administrators can delete grade scales that are no longer needed.

Should I delete grade scales used in previous academic years?

In most cases, schools should review historical reporting requirements before removing grading structures that may be referenced by academic records.

Can I recreate a deleted grade scale?

Yes. A new grade scale can be created if needed, but it must be configured again.

Is deleting a grade scale better than editing it?

That depends on your institution's needs. If the grading structure is still relevant, editing may be preferable. If the scale is obsolete or duplicated, deletion may be appropriate.