Overview

Historical Marking Periods help preserve academic information from previous academic years. Occasionally, administrators may need to update existing historical records to correct naming inconsistencies, adjust dates, align academic years, or improve data accuracy.

openSIS allows administrators to edit Historical Marking Periods whenever updates are required.

Maintaining accurate historical records is important because these records may be used for transcript generation, graduation verification, academic reporting, and long-term student record retention.

When Should a Historical Marking Period Be Edited?

Schools may update Historical Marking Periods when:

• A marking period title contains incorrect information.
• Academic year assignments need correction.
• Start or end dates were entered incorrectly.
• Historical records are being standardized after data migration.
• Naming conventions are being updated.
• Legacy academic data requires cleanup.

Any updates should be reviewed carefully to ensure historical records remain accurate.

Before Editing a Historical Marking Period

Before making changes, review:

Academic Year

Confirm that the marking period belongs to the correct academic year.

Dates

Verify that the start and end dates accurately reflect the original academic timeline.

Historical Records

Determine whether transcript, GPA, or academic reporting data is associated with the marking period.

Institutional Policies

Ensure updates comply with record retention and academic record management policies.

How to Edit a Historical Marking Period

Step 1: Navigate to Historical Marking Periods

Go to:

Settings → Grades → Historical Marking Periods

The page displays all configured historical marking periods.

Step 2: Locate the Historical Marking Period

Find the marking period you want to update.

Examples:

• Semester 1 2023-2024
• Semester 2 2022-2023
• Quarter 1 2021-2022

Review the existing information before proceeding.

Step 3: Click Edit

Select the Edit icon next to the historical marking period.

The editing form will open.

Step 4: Update the Required Information

Modify the fields as needed.

Common updates include:

Title

Before:

Semester I

After:

Semester 1 2023-2024

A more descriptive title may improve reporting and record management.

Academic Year

Correct the academic year if it was assigned incorrectly.

Before:

2022-2023

After:

2023-2024

Start and End Dates

Correct any date discrepancies.

Example:

Accurate dates help preserve the integrity of academic history.

Step 5: Save

Click Save.

The Historical Marking Period is updated, and the revised information becomes available throughout the system.

Common Reasons for Updating Historical Records

Data Migration Cleanup

Schools migrating from another SIS often review and standardize imported historical records.

Naming Standardization

Historical periods may be updated to follow a consistent naming convention.

Date Corrections

Incorrect dates may be discovered during transcript audits or academic record reviews.

Academic Year Alignment

Schools may need to realign historical periods with the appropriate academic year.

Best Practices

Preserve Historical Accuracy

Only make changes when necessary.

Verify Data Before Saving

Review titles, dates, and academic years carefully.

Use Consistent Naming Conventions

Maintain uniform naming across all historical periods.

Document Significant Changes

Keep records of major historical data corrections.

Review Transcript Dependencies

Ensure updates do not create inconsistencies in transcript reporting.

Common Questions

Can I edit a Historical Marking Period after it has been created?

Yes. Administrators can update Historical Marking Periods whenever corrections or improvements are needed.

Will editing a Historical Marking Period affect transcripts?

Historical records may be referenced by transcript reporting, so administrators should review changes carefully.

Can I change the academic year?

Yes. Academic year assignments can be updated if corrections are necessary.

Can I update dates later?

Yes. Start and end dates can be modified to reflect accurate historical timelines.

Common Mistakes to Avoid

• Assigning incorrect academic years.
• Using inconsistent naming conventions.
• Modifying dates without verification.
• Updating historical records without reviewing transcript implications.
• Creating duplicate historical periods during data cleanup.

Maintaining accurate Historical Marking Periods helps ensure reliable transcript generation, academic reporting, and long-term student record management.