The Historical Grades section allows administrators to record academic achievements that students earned before joining your institution. These records are commonly used when a student transfers from another school or college and brings previously earned credits that should become part of their permanent academic history.

Unlike report card grades, which are generated from courses completed within openSIS, historical grades are entered manually based on official transcripts or transfer documents. These records can also contribute to GPA calculations when applicable and become available for transcripts, graduation progress, and other academic reports.

Before You Begin

Before entering historical grades, ensure that:

• The student has been admitted and enrolled.
• Official transcripts or transfer records have been verified.
• The corresponding marking periods and grade levels exist in openSIS.
• Course categories and grade scales have already been configured.
• You have permission to manage student academic records.

Open the Historical Grades Page

1. Navigate to Grades > Administration.
2. Select the Add/Edit Historical Grades tab.
3. Search for the student using the search bar or Advanced Search.
4. Click the student's name.

The student's profile is displayed along with any previously entered historical grades.

Understanding Historical Grade Records

Historical grades are organized by:

• School Name
• School Year
• Marking Period
• Grade Level Equivalency

Each section represents a single academic period from the student's previous institution.

Within each section, you can enter one or more transferred courses.

Each course record includes:

Add Historical Grades

To create a new historical academic record:

1. Open the student's Historical Grades page.
2. Click Add Another Marking Period.
3. Select the following:
   • Marking Period
   • School Name
   • Grade Level Equivalency
4. Enter the first course.
5. Complete all applicable grading information.
6. Enable Calculate GPA if the transferred course should contribute to the student's cumulative GPA.
7. Click Add Another Course to enter additional transferred courses for the same marking period.
8. Repeat the process for additional semesters or school years if required.
9. Click Submit to save the historical grades.

Edit Historical Grades

Historical records can be updated whenever corrections are required.

To edit a record:

1. Locate the required marking period.
2. Click the Edit icon.
3. Modify the necessary fields.
4. Click Submit to save your changes.

Delete Historical Grades

If a historical record was entered incorrectly:

1. Locate the marking period or individual course.
2. Click the Delete icon.
3. Confirm the deletion.

Deleting historical grades removes them from transcripts, GPA calculations, graduation progress, and other academic reports where applicable.

Understanding GPA Calculation

Each historical course includes a Calculate GPA toggle.

• Enabled – The course contributes to the student's cumulative GPA.
• Disabled – The course is stored for historical reference only and does not affect GPA.

This provides flexibility when transfer credits should appear on transcripts but should not influence GPA calculations according to your institution's academic policy.

Best Practices

• Enter historical grades only after verifying official transcripts.
• Record the original school name and marking period accurately.
• Include all transferred courses for each semester or term.
• Enable GPA calculation only when permitted by institutional policy.
• Verify credit values before saving to ensure accurate graduation progress.
• Review transcripts after entering historical grades to confirm they appear correctly.