The Re-enroll Student function allows authorized users to create a new enrollment for students who are currently inactive. Administrators can search for inactive students, review their previous enrollment and exit details, select one or more students, and assign the school, re-enrollment date, enrollment code, program, and grade level for their new enrollment.

This function should be used when a former student returns to the institution after previously exiting, withdrawing, transferring, or otherwise becoming inactive.

Navigate to Student Re-enrollment

1. Log in to openSIS.
2. Select the required school and academic year.
3. From the left navigation menu, expand Students.
4. Select Re-enroll Student.

Navigation: Students > Re-enroll Student

The page displays a list of inactive students who are eligible to be selected for re-enrollment.

Understand the Re-enrollment Page

The page contains two main areas:

• Re-enrollment information fields
• A list of inactive students

The re-enrollment values entered at the top of the page are applied to the selected student or students. Verify that the same values are appropriate for everyone selected.

Review the Required Re-enrollment Fields

The following fields are available:

School Name

Select the school into which the student will be re-enrolled.

The currently selected school may appear by default. Verify it before continuing, especially when the organization maintains multiple schools.

Re-enrollment Date

Enter the effective date of the student’s new enrollment.

The Re-enrollment Date should represent the date on which the returning student’s new enrollment begins. Confirm that the date belongs to the correct academic year and school calendar.

Enrollment Code

Select the code that describes the new enrollment.

Enrollment codes are configured by the institution and may identify the student as returning, re-entering, transferring in, or another applicable enrollment type.

Select the code that accurately represents the student’s return. This field is required.

Program

Select the program associated with the student’s new enrollment.

The available programs depend on the selected school and system configuration. If the institution uses programs, select the appropriate one based on the student’s approved placement.

This field is required in the displayed workflow.

Grade Level

Select the grade in which the student will be placed after re-enrollment.

Do not automatically use the student’s Last Grade Level. Confirm the new grade based on the current academic year, previous enrollment history, and the institution’s placement decision.

Understand the Inactive Student List

The page states:

Showing list of inactive students. Select students to re-enroll.

The list may include:

• Student Name: The inactive student’s name.
• Moodle Synced: Indicates whether the student was synchronized with Moodle.
• Student ID: The student’s institutional identifier.
• Last Grade Level: The most recent grade recorded before the student became inactive.
• Enrollment Date: The start date of the previous enrollment.
• Exit Date: The date on which the previous enrollment ended.
• Exit Code: The reason or type recorded when the student exited.

Review the previous enrollment details before selecting the student.

Search for an Inactive Student

1. Select the Search field.
2. Enter the student’s name, Student ID, or other supported information.
3. Review the matching inactive records.
4. Verify the Last Grade Level, Exit Date, and Exit Code.
5. Select the checkbox beside the correct student.

Use the Student ID when multiple students have similar names.

Use Advanced Search

Select Advanced Search when the student cannot be located through the standard search or when a specific group of inactive students is required.

1. Select Advanced Search.
2. Enter the applicable search criteria.
3. Apply the search.
4. Review the results.
5. Select the required inactive students.

Available criteria may include identification, demographic, enrollment, address, contact, and other configured student information.

Filter the Inactive Student List

Use the filter icon to refine the displayed inactive-student records.

1. Select the filter icon.
2. Apply the required criteria.
3. Review the filtered list.
4. Select only the students who should receive the same re-enrollment values.

Clear the filter when the complete inactive-student list is required.

Export the Inactive Student List

Select the Excel icon to export the displayed inactive-student information.

Before exporting:

1. Apply any required search or filter.
2. Review the displayed students.
3. Select the Excel icon.
4. Open the generated file.
5. Store it securely.

The export may contain student identifiers and enrollment history, so it should be handled according to the institution’s data-privacy policies.

Select Students for Re-enrollment

1. Review the inactive-student list.
2. Select the checkbox beside each student who should be re-enrolled.
3. Use the header checkbox only when every displayed student should be selected.
4. Confirm that the same school, date, enrollment code, program, and grade level apply to all selected students.
5. Remove any student requiring different enrollment information.

When students need different grades or programs, process them separately or create smaller groups.

Complete the Re-enrollment

1. Select the correct School Name.
2. Enter the Re-enrollment Date.
3. Select the Enrollment Code.
4. Select the Program.
5. Select the Grade Level.
6. Select the required inactive student or students.
7. Review all information.
8. Use the available re-enrollment submission option to complete the process.
9. Confirm the action if prompted.

Do not proceed while a required field is highlighted or displays a validation message.

Verify the New Enrollment

After completing the process:

1. Navigate to Students > Student Information.
2. Search for the re-enrolled student.
3. Open the student profile.
4. Select Enrollment Info.
5. Review the new enrollment card.
6. Expand Enrollment History.
7. Verify:
   • School year
   • School name
   • Re-enrollment date
   • Enrollment code
   • Program
   • Grade level
   • Student profile
8. Confirm that the student is active and appears in the appropriate Student List.

The previous enrollment and exit information should remain available in Enrollment History.

Re-enrollment Versus Rollover

Re-enrollment and rollover serve different purposes.

• Rolling/Retention Option determines what should happen to an active student during the next school-year rollover.
• Re-enroll Student creates a new enrollment for a student who is already inactive.

Do not use re-enrollment merely to move an active student into the next academic year. Use the appropriate rollover process based on the Rolling/Retention Option.

Re-enrollment Versus Editing an Existing Enrollment

Use Re-enroll Student when a legitimate new enrollment must be created following an earlier exit.

If the previous enrollment contains an incorrect date, code, grade, or program, correct that record through Enrollment Info rather than creating an unnecessary new enrollment.

Review Integrations After Re-enrollment

After the student becomes active, review:

• Portal Access
• Moodle synchronization status
• QuickBooks synchronization status
• Course Schedule
• Parent and guardian associations
• Required student documents

A previous Moodle status does not necessarily confirm that the student’s new courses or current academic-year access are fully synchronized.

Important: Re-enrollment creates a new active enrollment and affects academic, attendance, scheduling, and reporting workflows. Verify the student, school, date, code, program, and grade before completing the action.