Record a Student Fee Payment | openSIS Billing & Fees

Record a Student Fee Payment

Overview

After fees have been assigned, administrators can record payments received from students or parents. Payments can be applied to one or multiple outstanding charges and may also be adjusted using the student's available deposit balance.

Navigation:

Info
Billing and Fees > Assign Fees and Request Money

Receive a Payment

  1. Navigate to Billing and Fees > Assign Fees and Request Money.
  2. Locate the student whose payment you want to record.
  3. Click Receive Payment in the Action column.

The Receive Payment window displays all unpaid invoices and outstanding fee balances for the selected student.

Complete the Payment Information

At the top of the payment window, enter the required payment details.

Payment Date

Select the date the payment was received.

Payment Method

Choose the payment method used by the student or parent, such as cash, check, credit card, ACH, or another payment type configured by your school.

Apply Student Deposits (Optional)

If the student has an available deposit balance, you can apply it toward the outstanding fees.

  1. Enable the Use Deposit option.
  2. The available deposit balance is displayed.
  3. The deposit amount is applied toward eligible charges before recording the remaining payment.

Note: Deposits can only be applied if funds are available in the student's account.

Record Payment Amounts

For each outstanding fee:

  • Review the Due Date.
  • Review the Original Amount.
  • Review the Outstanding Balance.
  • Enter the amount being paid against that charge.

You may:

  • Pay individual charges.
  • Make partial payments.
  • Pay multiple invoices in a single transaction.

Save the Payment

After verifying all payment information:

  1. Click Submit.
  2. The payment is recorded.
  3. The student's ledger, outstanding balance, and payment history are updated automatically.

Result

Once the payment has been successfully recorded:

  • Outstanding balances are reduced.
  • Paid invoices are updated.
  • Payment history is recorded in the student's ledger.
  • Any deposit amount used is deducted from the student's available balance.

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