Overview

The Missing Attendance feature helps administrators identify attendance records that have not been submitted by teachers. Instead of manually checking every course section, administrators can quickly view missing attendance, identify the affected teachers, and complete attendance when necessary.

This feature helps schools maintain complete attendance records, ensuring accurate daily attendance calculations, compliance reporting, and student attendance history.

Why Missing Attendance Matters

Daily attendance is calculated using the attendance recorded for each scheduled class period. If a teacher does not submit attendance for a class, the student's daily attendance may be incomplete or inaccurate.

The Missing Attendance page allows administrators to:

• Identify teachers with missing attendance.
• View the dates and course sections where attendance has not been recorded.
• Complete attendance on behalf of teachers when necessary.
• Ensure daily attendance calculations remain accurate.

Access the Missing Attendance Page

1. Log in to openSIS with administrative privileges.
2. Navigate to Attendance.
3. Select Missing Attendance.

The page displays teachers who have one or more attendance records pending for the selected date range.

Generate Missing Attendance

Before reviewing missing attendance, specify the date range.

1. Select the From date.
2. Select the To date.
3. Click Generate Missing Attendance.

The system searches the selected date range and displays teachers with incomplete attendance records.

Review the Teacher List

The teacher list provides a summary of attendance that still requires action.

Information displayed includes:

• Teacher name
• Staff ID
• Profile
• Job title
• School email
• Mobile phone
• Available actions

Use the Search or Advanced Search options to locate a specific teacher.

View Missing Attendance Details

To review a teacher's missing attendance:

1. Click the Take Attendance icon in the Action column.

The system displays all dates and course sections where attendance has not yet been recorded.

The list includes:

• Attendance date
• Teacher
• Course section
• Class period

This allows administrators to quickly identify which attendance records remain incomplete.

Complete Missing Attendance

To record attendance for a missing class:

1. Open the required attendance record.
2. Review the list of enrolled students.
3. Select the appropriate attendance code for each student.

Available attendance codes may include:

• Present
• Absent
• Half Day
• Tardy
• Late
• Excused Absence
• Unexcused Absence

The available codes depend on your school's attendance configuration.

Add Attendance Comments

If additional information is required, click the Comments icon beside a student's attendance record.

Comments can be used to document information such as:

• Parent notification received
• Medical leave
• School activity
• Administrative note
• Other attendance-related observations

These comments become part of the attendance record and provide additional context for future reference.

Save Attendance

After reviewing all attendance entries:

1. Verify the attendance status for every student.
2. Click Submit.

The attendance is recorded, and the missing attendance entry is removed from the pending list.

Best Practices

• Review missing attendance regularly to prevent incomplete attendance records.
• Encourage teachers to submit attendance promptly for every scheduled class.
• Verify attendance information before submitting attendance on behalf of a teacher.
• Add comments whenever additional explanation is required.
• Generate missing attendance reports periodically to ensure attendance compliance.