View System Access Log
Overview
The System Access Log allows authorized users to review login activity in openSIS. It shows who accessed the system, when the login happened, whether the login was successful or failed, the failure count, and the IP address used for access.
This log is useful for monitoring system access, checking login issues, and supporting internal audit or security review.
Navigation Path
Menu > Tools > System Logs > Access LogSteps to View the System Access Log
- Log in to openSIS with an authorized user account.
- Go to the left menu.
- Click Tools.
- Under System Logs, click Access Log.
- The Access Log page opens.
- Select the From Date and To Date.
- Click Search.
- The system displays access records for the selected date range.
Search and Filter Options
| Option | Description |
|---|---|
| From Date | Selects the starting date for the access log search. |
| To Date | Selects the ending date for the access log search. |
| Search Button | Displays access log records between the selected dates. |
| Search Box | Allows users to search within the displayed log records. |
| Filter Icon | Helps apply additional filtering options, if available. |
| Excel Icon | Exports the access log data to an Excel file. |
| Delete Log | Deletes access log records. Use this option carefully. |
| Items per Page | Controls how many records are shown on one page. |
| Pagination | Allows users to move through multiple pages of log records. |
Access Log Columns
| Column | Description |
|---|---|
| Login Date & Time | Shows the date and time when the login attempt occurred. |
| Login Email | Shows the email address used for login. |
| Name | Shows the name of the user. |
| Profile | Shows the user profile or role, such as School Administrator. |
| Failure Count | Shows the number of failed login attempts recorded for the user. |
| Status | Shows whether the login attempt was successful or failed. |
| IP Address | Shows the IP address used during the login attempt, when available. |
Export Access Log to Excel
- Open the Access Log page.
- Select the required date range.
- Click Search.
- Click the Excel icon.
- The displayed access log data is downloaded in Excel format.
Important Notes
- Access to the System Access Log depends on user role and permissions.
- Use the date range fields to narrow down the log results.
- Failed login records can help identify incorrect login attempts or access issues.
- Exported log files may contain sensitive user and access information.
- Share exported log files only with authorized users.
- Use Delete Log only when log deletion is required and approved.