Take Attendance on Behalf of a Teacher | openSIS Administration Guide

Take Attendance on Behalf of a Teacher

Overview

The Take Attendance feature allows authorized administrators to record daily attendance on behalf of a teacher. Attendance can be marked for an entire class by selecting the attendance date and course section, then assigning the appropriate attendance status for each student.

Administrators can also review previously recorded attendance using the calendar view and update attendance records when necessary.

Prerequisites

Before taking attendance, ensure that:

  • Students are enrolled in the selected course section.
  • The course section is scheduled for the selected attendance date.
  • Attendance codes have been configured.
  • You have permission to access Teacher Functions.

Go to:

NotesStaff > Teacher Functions > Take Attendance

The page displays a list of teachers.

Search for a Teacher

You can locate a teacher by:

  • Using the Search box.
  • Selecting Advanced Search to apply additional search criteria.

Click the teacher's name to open the Take Attendance page.

Record Student Attendance

  1. Select the Attendance Date.
  2. Select the Course Section.
  3. Review the list of enrolled students.
  4. For each student, select the appropriate attendance code from the available options.
  5. (Optional) Enter attendance comments where applicable.
  6. Click Submit to save the attendance.

View Attendance Using the Calendar

The attendance calendar provides a monthly overview of attendance records for the selected course section.

You can:

  • Navigate between months.
  • View attendance recorded for previous dates.
  • Select a date to review or update attendance.
  • Identify days where attendance has not yet been recorded.

Update Attendance

If attendance has already been recorded for a selected date:

  1. Open the required attendance date from the calendar.
  2. Update the attendance code or comments as needed.
  3. Click Submit to save the changes.

Important Notes

  • Attendance can only be recorded for students enrolled in the selected course section.
  • Attendance updates are reflected immediately in student attendance records and reports.
  • Review the selected attendance date before submitting to avoid recording attendance for the wrong day.
  • Only authorized users can record attendance on behalf of a teacher.

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