Overview

Enrollment Codes in openSIS help institutions track and categorize student enrollment activities throughout the student lifecycle.

These codes provide a standardized way to identify enrollment-related events such as:

• New admissions
• Student withdrawals
• Student transfers
• Student re-enrollments
• Academic year rollovers

Enrollment Codes are used throughout the system to support:

• Student record management
• Enrollment reporting
• Compliance tracking
• Historical enrollment records

Accessing Enrollment Codes

To access Enrollment Code settings:

Settings > Student Settings > Enrollment Codes

The Enrollment Codes screen displays:

• Enrollment code title
• Short name
• Code type
• Sort order
• Edit and delete options

Administrators can create custom enrollment codes based on institutional requirements.

Why Enrollment Codes Are Important

Enrollment Codes help institutions:

• Track enrollment status changes
• Maintain accurate student records
• Support enrollment reporting
• Monitor student movement
• Preserve historical enrollment information

Each enrollment activity recorded in openSIS can be associated with an enrollment code.

Enrollment Code Components

Each enrollment code includes:

• Title
• Short Name
• Type
• Sort Order

These settings determine how the enrollment code is identified and organized within the system.

Title

The Title describes the enrollment activity.

Examples:

• New Enrollment
• Withdrawal
• Transfer Out
• Transfer In
• Promotion
• Rollover

The title should clearly represent the enrollment event.

Short Name

The Short Name provides an abbreviated version of the enrollment code.

Examples:

Short names may appear in reports and administrative screens.

Type

The Type determines the enrollment action associated with the code.

Common enrollment types include:

• Add
• Drop
• Rolled Over
• Add (Transfer)
• Drop (Transfer)

The selected type affects how enrollment records are processed and reported.

A detailed explanation of enrollment code types is covered in the article:

Understanding Enrollment Code Types

Sort Order

The Sort Order controls how enrollment codes appear within lists and selection screens.

Lower numbers appear first.

Example:

Common Enrollment Workflows

Enrollment Codes are commonly used when:

• Admitting new students
• Withdrawing students
• Processing transfers
• Rolling students into a new academic year
• Maintaining enrollment history

These codes help ensure consistent enrollment tracking throughout the institution.

Benefits of Enrollment Codes

Using Enrollment Codes helps institutions:

• Improve enrollment reporting
• Maintain audit trails
• Standardize enrollment processes
• Simplify student lifecycle management
• Support compliance and historical recordkeeping

Best Practices

• Use clear and descriptive enrollment code names.
• Maintain consistent naming conventions.
• Review enrollment codes annually.
• Avoid duplicate enrollment codes.
• Ensure enrollment types accurately reflect institutional workflows.