Overview

The Student Fields feature in openSIS allows institutions to customize and manage the information collected and displayed within student profiles.

Administrators can:

• Organize student information into categories
• Create custom fields
• Enable or disable fields
• Configure required fields
• Control field visibility
• Standardize student data collection

This flexibility helps institutions adapt openSIS to their unique academic and administrative requirements.

Accessing Student Fields

To access Student Fields settings:

Settings > Student Settings > Student Fields

The screen displays:

• Student field categories
• Configured fields
• Field types
• Usage status
• Field management options

What Are Student Fields?

Student Fields are the individual data fields used throughout student profiles and registration workflows.

Examples include:

• First/Given Name
• Student ID
• Gender
• Nationality
• Date of Birth
• Medical Information
• Address details

Institutions can also create custom fields to collect additional information specific to their workflows.

Student Field Categories

Fields are organized into categories for easier management and structured profile organization.

Examples:

• General Info
• Enrollment Info
• Address & Contact
• Medical Info
• Employment Information
• Housing

Institutions may also create custom categories as needed.

Default and Custom Fields

Default Fields

openSIS includes predefined student fields commonly required for academic management.

These fields may include:

• Name information
• Identification details
• Enrollment details
• Contact information

Some default fields are system-dependent and may always remain in use.

Custom Fields

Administrators can create custom student fields to collect institution-specific information.

Examples:

• Transportation details
• Scholarship information
• Emergency preferences
• Additional identification data

Custom fields provide flexibility for unique institutional requirements.

Student Field Types

openSIS supports multiple field types, including:

• Text
• Number
• Date
• Dropdown
• Checkbox
• Upload

Different field types help institutions collect data more accurately and efficiently.

Field Visibility and Usage

Administrators can control whether fields are:

• Visible
• Hidden
• Required
• Enabled for use

The In Use option determines whether the field is actively used within the system.

This helps institutions simplify student forms and avoid unnecessary data collection.

Multi-School Support

The All Schools option allows administrators to make custom fields available across multiple schools within the institution setup.

This is especially useful for:

• District-level configurations
• Multi-campus institutions
• Shared student data structures

Why Student Fields Are Important

Student Fields help institutions:

• Standardize student data
• Simplify admissions workflows
• Organize student profiles
• Improve reporting accuracy
• Support institution-specific requirements

Proper field configuration improves both administrative efficiency and data consistency. Student Field Categories determine how information is organized and displayed within Student Profiles throughout openSIS. Each category appears as a separate section in the student profile, helping institutions group related information logically.

Best Practices

• Keep field categories organized logically.
• Use meaningful field names.
• Avoid duplicate data collection fields.
• Enable only necessary fields.
• Use appropriate field types for accurate data entry.
• Review custom fields periodically.