View Activity Log

View Activity Log

Overview

The Activity Log in openSIS helps authorized users review actions performed inside the system. It records who performed an action, when it was done, the system area involved, and a short description of the activity.

This log is useful for administrative review, monitoring system usage, and checking changes made by users in different modules.

Info
Menu > Tools > System Logs > Activity Log

Steps to View the Activity Log

  1. Log in to openSIS with an authorized user account.
  2. Go to the left menu.
  3. Click Tools.
  4. Under System Logs, click Activity Log.
  5. The Activity Log page opens.
  6. Select the From Date and To Date.
  7. Click Search.
  8. The system displays the activity records for the selected date range.

Search and Filter Options

OptionDescription
From DateSelects the starting date for the activity log search.
To DateSelects the ending date for the activity log search.
Search ButtonDisplays activity records between the selected dates.
Search BoxAllows users to search within the displayed activity log records.
Excel IconExports the displayed activity log data to an Excel file.

Activity Log Columns

ColumnDescription
Reference No.Shows the unique reference number for the activity entry.
Date TimeShows the date and time when the activity was performed.
UserShows the name of the user who performed the action.
System AreaShows the module or section where the activity occurred.
Action PerformedShows the type of action, such as Create.
DescriptionShows a short explanation of the activity performed.
ActionShows any additional action-related control or value, if available.

Export Activity Log to Excel

  1. Open the Activity Log page.
  2. Select the required From Date and To Date.
  3. Click Search.
  4. Click the Excel icon.
  5. The displayed activity log data is downloaded in Excel format.

Important Notes

  • Access to the Activity Log depends on user role and permissions.
  • Use the date range fields to narrow down the results.
  • The log helps track actions performed across different system areas.
  • Exported files may contain sensitive user activity information.
  • Share exported activity log files only with authorized users.
  • The Activity Log is useful for administrative review, troubleshooting, and maintaining workflow traceability.

    • Related Articles

    • View System Access Log

      Overview The System Access Log allows authorized users to review login activity in openSIS. It shows who accessed the system, when the login happened, whether the login was successful or failed, the failure count, and the IP address used for access. ...

    • Understanding Tools & Utilities

      Overview The Tools & Utilities section in openSIS provides administrative tools for managing system-level tasks. These tools help authorized users import data, export records, perform end-of-year rollover, and review system activity. This section is ...

    • Perform End-of-Year Rollover

      Rollover is the process of moving your school data from the current academic year to the next in openSIS. Once a rollover is complete, students can be promoted to the next grade, retained if necessary, and all essential school information—like users, ...

    • Generate and Manage API Access in openSIS

      Overview The API Access page allows authorized users to generate API keys for connecting openSIS data with other applications. API keys can be used to read, create, and update school-specific data through supported API endpoints. This section is ...

    • Bulk Import or Update Student Data

      Overview The Bulk Import or Update Student Data tool allows administrators to add multiple student records or update existing student information using an import file. This is useful when a school needs to create student records in bulk or maintain ...