The Parents List provides administrators with a centralized view of the parent and guardian records available in openSIS. From this page, users can search for parents, review their contact and relationship information, identify associated students, access parent profiles, impersonate a parent, review record history, filter the displayed information, and export the list.

Navigate to the Parents List

1. Log in to openSIS.
2. Select the required school and academic year from the options at the top of the page.
3. From the left navigation menu, select Parents.
4. The Parents List will be displayed.

Navigation: Parents

Understand the Parents List

Each row on the Parents List represents a parent or guardian record. The following information may be displayed:

• Parent’s Name: Displays the parent’s name. Select the name to open the complete parent profile.
• Relationship: Shows the parent’s relationship with the associated student or students, such as Father, Mother, Guardian, or another configured relationship.
• First Language: Displays the parent’s preferred or first language when it has been recorded.
• Personal Email: Shows the parent’s personal email address. A hyphen appears when the information is unavailable.
• Mobile Phone: Displays the parent’s registered mobile phone number.
• Associated Students: Lists the students currently connected to the parent record.
• Action: Provides options for impersonating the parent and reviewing the record’s creation and modification history.

When a parent is associated with multiple students, more than one student name may appear in the Associated Students column. The Relationship column may also show multiple relationships when the parent has a different recorded relationship with each student.

Search for a Parent

Use the search field at the top of the list to locate a parent quickly.

1. Select the Search field.
2. Enter the relevant parent information.
3. Review the matching records displayed in the list.

To perform a more specific search, select Advanced Search. Enter the available criteria to narrow the results, and then apply the search. The fields available in Advanced Search may depend on the configuration and information stored by the institution.

Apply Filters

The filter option can be used to refine the information displayed on the Parents List.

1. Select the Filter icon in the upper-right corner of the list.
2. Choose or enter the required filtering criteria.
3. Apply the filter to display the relevant records.
4. Clear or remove the applied criteria when you need to return to the complete Parents List.

Filters are useful when administrators need to review a particular group of parents instead of browsing the entire list.

Export the Parents List

The Parents List can be exported when the displayed information is needed outside openSIS.

1. Search for or filter the required parent records, if necessary.
2. Select the Excel icon in the upper-right corner.
3. The system will generate an Excel file containing the applicable parent-list information.

If filters or search criteria are active, review the displayed records before exporting to ensure that the correct information is included.

Open a Parent Profile

1. Locate the required parent.
2. Select the parent’s name.
3. The Parent Information page will open.

The parent profile provides access to the parent’s general information, contact details, access information, associated students, and address information. Users with the required permissions can also update the record.

Impersonate a Parent

The Impersonate as Parent option allows an authorized administrator to access openSIS from the selected parent’s perspective. This can help administrators verify portal access and understand what the parent can view.

1. Locate the required parent on the Parents List.
2. Under Action, select the Impersonate as Parent icon.
3. The system will open the portal using the selected parent’s access context.

Important: Use impersonation only when necessary for authorized support or verification. The information and features available during impersonation are determined by the parent’s access permissions.

View Data Edit Information

The Data Edit Info option shows when and by whom the parent record was created and most recently modified.

1. Locate the required parent.
2. Select the Data Edit Info icon under Action.
3. Review the following information in the window:
   • Created By: The user who created the parent record.
   • Created On: The date the record was created.
   • Modified By: The user who most recently updated the record.
   • Modified On: The date of the latest modification.
4. Select the X icon to close the window.

This information supports administrative traceability by helping authorized users identify the origin and latest update of a parent record.

Note: The information and actions visible on the Parents List may vary according to the user’s role and permissions.