View and Update Staff Information | openSIS Administration Guide

View and Update Staff Information

Overview

The Staff Information profile provides a centralized view of a staff member’s personal, school, contact, certification, and access-related information. Authorized users can review the available details and update individual sections as needed.

The profile also provides access to the staff member’s course schedule and stored documents.

Access Staff Information

  1. Go to Staff > Staff Info.
  2. Locate the required staff member.
  3. Click the staff member’s Name or Profile icon.

The staff profile opens with the available information sections.

General Information

The General Info section displays the staff member’s core identification and demographic details.

This may include:

  • Staff Name
  • Staff ID
  • Alternate ID
  • District ID
  • State ID
  • Preferred or Common Name
  • Previous or Maiden Name
  • Social Security Number
  • Government-issued identification number
  • Gender
  • Race
  • Ethnicity
  • Marital Status
  • Date of Birth
  • Country of Birth
  • Nationality
  • Languages

The section also displays access-related information, such as:

  • Login Email Address
  • Portal Access
  • Last Login
  • Disabled Status
  • SSO Login Status
  • Google synchronization status

To make changes, click Edit Information.

School Information

The School Info section displays the staff member’s official employment and school assignment information.

This may include:

  • Job Title
  • Joining Date
  • End Date
  • Primary Grade Level Taught
  • Other Grade Levels Taught
  • Primary Subject Taught
  • Other Subjects Taught

The lower section displays the schools associated with the staff member, along with:

  • School Name
  • Profile
  • Start Date
  • End Date
  • Status

Click Edit Information to update the available school-related details.

Address and Contact Information

The Address & Contact section stores personal and professional contact details.

This may include:

  • Home Phone
  • Mobile Phone
  • Office Phone
  • Personal Email
  • School Email
  • Social media links
  • Home Address
  • Mailing Address
  • Bus Pickup and Drop-off information
  • Emergency Contact Information

Click Edit Information to update the contact or address details.

Certification Information

The Certification Info section displays the staff member’s professional certifications.

The list may include:

  • Certification Name
  • Short Name
  • Primary Certification Indicator
  • Certification Date
  • Certification Expiry Date
  • Certificate Attachment

Add a Certification

  1. Open the Certification Info section.
  2. Click Add New Certification.
  3. Enter the certification details.
  4. Upload an attachment, if required.
  5. Click Submit.

The certification is added to the staff profile.

Important Notes

  • The information visible on the profile depends on the user’s role and permissions.
  • Each section can be updated independently using Edit Information.
  • Access information should be reviewed carefully before enabling or disabling portal access.
  • Certification attachments can be uploaded for recordkeeping.
  • Staff school assignments determine where the staff member is active within the institution.

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