Applicant Fields in openSIS
Description
Applicant Fields allow administrators to configure the information collected from applicants during the admissions process. openSIS provides a set of default applicant fields organized into categories and also allows institutions to create custom fields to collect additional information specific to their admission requirements.
Fields can be organized into categories, marked as required, hidden when necessary, and optionally mapped to student fields so that the information entered during the application process is automatically transferred when the applicant is enrolled.
Navigation
Understanding the Applicant Fields Screen
The Applicant Fields page is divided into two sections:
Categories
The left panel displays all applicant field categories.
Examples include:
- General Info
- Address & Contact
- Applicant's Primary Contact
- Applicant's Secondary Contact
Administrators can also create custom categories to organize institution-specific fields.
Applicant Fields
Selecting a category displays all fields that belong to it.
Each field displays:
- Field Name
- Field Type
- In Use status
- Required status
- Available actions
The page also provides:
- Search
- Filter
- Add New Field
Default Applicant Fields
openSIS includes several predefined applicant fields commonly required during admissions, such as:
- Student Name
- Address
- Contact Information
- Student ID
- District ID
- and other standard applicant information.
These fields are available immediately after setup.
Custom Applicant Fields
Institutions can create additional fields to collect information unique to their admissions process.
Examples include:
- Passport Number
- Residency Status
- Previous School GPA
- Scholarship Preference
- Transportation Requirement
- Military Affiliation
Custom fields can be grouped into custom categories for better organization.
Benefits of Applicant Fields
Applicant Fields help institutions:
- Collect standardized applicant information
- Customize admission forms
- Organize fields into logical sections
- Reduce manual data entry during enrollment
- Automatically transfer selected applicant information into student records
Expected Outcome
Administrators understand how Applicant Fields are organized and how they support the admissions and enrollment process.
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