Overview

The Degree Audit feature in openSIS helps administrators, academic advisors, and students monitor progress toward completing a Degree Program. It compares a student's completed coursework with the graduation requirements configured for the selected program and identifies which requirements have been fulfilled and which are still outstanding.

Rather than manually reviewing transcripts and calculating earned credits, Degree Audit provides a structured view of academic progress based on the program requirements defined in openSIS.

How Degree Audit Works

Degree Audit evaluates student records using the graduation requirements configured for a Degree Program.

The audit compares:

• Degree Program
• Course Categories
• Eligible Courses
• Earned Credit Hours
• Earned ECTS Credits (if applicable)

Using this information, openSIS determines whether the student has satisfied each graduation requirement.

Graduation Requirement Structure

Degree Audit follows the academic structure configured by the institution.

Degree Program
      ↓
Course Categories
      ↓
Eligible Courses
      ↓
Required Credit Hours / ECTS Credits
      ↓
Student's Completed Coursework

Each level contributes to determining whether the student is eligible for graduation.

Example Degree Audit

A student is enrolled in the Bachelor of Business Administration (BBA) program.

The program requires:

The student's academic record shows:

The Degree Audit indicates that the student still needs 3 elective credit hours before meeting the graduation requirements.

What Degree Audit Evaluates

Degree Audit reviews several aspects of a student's academic record.

Program Requirements

Confirms that the student is enrolled in the appropriate Degree Program.

Course Completion

Checks whether the student has successfully completed eligible courses.

Credit Hours

Compares earned credit hours against the required credit hours for each Course Category.

ECTS Credits

If ECTS is used, the audit also evaluates earned ECTS credits.

Category Completion

Determines whether each Course Category has been satisfied.

Benefits of Degree Audit

Track Graduation Progress

Monitor how close students are to completing their programs.

Identify Missing Requirements

Quickly determine which Course Categories or credits remain incomplete.

Support Academic Advising

Provide advisors with accurate information when helping students plan future course registrations.

Improve Graduation Reviews

Reduce manual transcript analysis by automatically comparing completed coursework with program requirements.

Support Multiple Credit Systems

Track progress using Credit Hours, ECTS Credits, or both.

Example Student Progress

Student A

Result:

Eligible for Graduation

Student B

Result:

Graduation Requirements Not Yet Complete

The audit clearly identifies what still needs to be completed.

Best Practices

Keep Degree Programs Updated

Ensure Degree Programs accurately reflect current academic offerings.

Organize Course Categories Carefully

Group courses into meaningful categories such as Core Courses, Electives, and Internships.

Assign All Eligible Courses

Every course that satisfies a graduation requirement should be associated with the appropriate Course Category.

Review Credit Requirements

Verify Required Credit Hours and ECTS Credits whenever curriculum changes occur.

Monitor Student Progress Regularly

Use Degree Audit throughout a student's academic journey rather than waiting until graduation.

Common Questions

What is the purpose of Degree Audit?

Degree Audit compares a student's completed coursework with the graduation requirements defined for their Degree Program.

Does Degree Audit calculate graduation eligibility automatically?

Degree Audit helps evaluate progress by comparing completed requirements with configured program requirements, making it easier to determine graduation readiness.

Can Degree Audit track Credit Hours and ECTS Credits?

Yes. Institutions can configure programs using traditional Credit Hours, ECTS Credits, or both.

Why is Degree Audit important?

It simplifies graduation reviews, improves academic advising, and helps students stay on track toward completing their programs.

Common Mistakes to Avoid

• Creating Degree Programs without Course Categories.
• Forgetting to assign Eligible Courses.
• Configuring incorrect Credit Hour or ECTS requirements.
• Ignoring warnings about unassociated courses.
• Waiting until graduation to review student progress.

Regular use of Degree Audit helps institutions identify missing requirements early and ensures a smoother graduation process.