Overview

As schools update their academic recognition programs, certain Honor Roll levels may no longer be needed. An institution may retire a recognition program, consolidate multiple Honor Roll levels, or remove duplicate entries created during setup.

openSIS allows administrators to delete Honor Roll levels that are no longer part of the school's academic recognition structure.

Before removing an Honor Roll level, it is important to review the impact on student recognition programs and ensure that the level is no longer required.

When Should an Honor Roll Level Be Deleted?

Schools may delete an Honor Roll level when:

• A recognition level was created by mistake.
• Duplicate Honor Roll levels exist.
• Academic recognition policies have changed.
• Multiple recognition levels are being consolidated.
• The level is no longer used by the institution.
• A temporary testing configuration is no longer needed.

Removing unused levels helps maintain a clean and organized Honor Roll structure.

Before Deleting an Honor Roll Level

Before removing a level, administrators should consider the following.

Is the Level Still Active?

Determine whether the recognition level is still being used by the institution.

Examples:

• Principal's Honor Roll
• High Honors
• Honor Roll
• Dean's List

If the level remains part of the school's recognition program, consider editing it rather than deleting it.

Is There a Replacement Level?

If the recognition level is being retired, verify that an alternative recognition structure has already been established.

For example:

Before:

After:

In this scenario, old levels may be removed after the new structure has been implemented.

Review Institutional Policies

Ensure that deleting a recognition level aligns with approved academic policies and recognition programs.

How to Delete an Honor Roll Level

Step 1: Navigate to Honor Roll

Go to:

Settings → Grades → Honor Roll

The page displays all configured Honor Roll levels.

Step 2: Locate the Honor Roll Level

Find the recognition level you want to remove.

Examples:

• Principal's Honor Roll
• High Honors
• Dean's List
• Merit Roll

Review the level carefully before proceeding.

Step 3: Click Delete

Select the Delete icon next to the Honor Roll level.

A confirmation prompt may appear asking you to verify the deletion.

Step 4: Confirm Deletion

Review the warning message.

If the recognition level is no longer needed, confirm the deletion.

Step 5: Verify Removal

After deletion:

• The Honor Roll level is removed from the list.
• The recognition level is no longer available for future Honor Roll evaluations.
• Remaining recognition levels continue to function normally.

Example Cleanup Scenario

A school initially creates:

Because Academic Excellence duplicates the Honor Roll criteria, administrators may decide to remove one of the entries to simplify the recognition program.

Alternatives to Deletion

In many situations, deleting a level may not be necessary.

Consider these alternatives:

Edit the Level

Update the title or GPA requirement instead of removing it.

Rename the Level

Adjust the recognition name to reflect current policies.

Update GPA Thresholds

Modify Breakoff Values rather than creating entirely new levels.

These approaches help preserve recognition structures while supporting institutional changes.

Best Practices

Review Recognition Programs Annually

Evaluate Honor Roll criteria before each academic year.

Remove Duplicate Levels

Avoid maintaining multiple recognition levels with identical requirements.

Maintain Clear Recognition Hierarchies

Students should easily understand the distinction between recognition levels.

Document Policy Changes

Maintain records of changes to academic recognition programs.

Coordinate with Academic Leadership

Ensure recognition criteria reflect approved institutional standards.

Common Questions

Can I delete an Honor Roll level after it has been created?

Yes. Administrators can remove Honor Roll levels that are no longer needed.

Should I edit or delete an Honor Roll level?

If the recognition program still exists but requires changes, editing is generally recommended. If the level is obsolete or duplicated, deletion may be appropriate.

Can I recreate a deleted Honor Roll level later?

Yes. New Honor Roll levels can be created at any time.

Will deleting one level affect other Honor Roll levels?

No. Remaining Honor Roll levels continue to operate independently.

Common Mistakes to Avoid

• Deleting active recognition levels.
• Removing levels without reviewing academic policies.
• Creating duplicate recognition structures.
• Failing to communicate changes to academic staff.
• Maintaining outdated recognition programs.

Proper management of Honor Roll levels helps ensure that student achievement programs remain meaningful, consistent, and aligned with institutional goals.