How to Edit an Honor Roll Level in openSIS
Overview
As academic policies evolve, schools may need to update their Honor Roll programs. Changes may include adjusting GPA requirements, renaming recognition levels, or refining academic achievement criteria.
openSIS allows administrators to edit existing Honor Roll levels to ensure academic recognition programs remain aligned with institutional goals and grading policies.
Keeping Honor Roll settings up to date helps schools maintain fair and meaningful recognition programs for student achievement.
Why Edit an Honor Roll Level?
Schools may update Honor Roll levels when:
- Academic recognition policies change.
- GPA requirements are adjusted.
- Recognition levels are renamed.
- New grading structures are introduced.
- Existing criteria no longer reflect institutional goals.
- Recognition programs are expanded or simplified.
Regular reviews help ensure that academic honors remain relevant and achievable.
Before Editing an Honor Roll Level
Before making changes, consider the following:
Review Academic Policies
Honor Roll criteria should align with the school's approved recognition standards.
Evaluate GPA Requirements
Changes to GPA thresholds may impact the number of students who qualify for recognition.
Communicate Changes
If recognition criteria change significantly, schools may wish to notify students, families, and staff.
Consider Timing
Many institutions update Honor Roll settings before the start of a new academic year or grading period.
How to Edit an Honor Roll Level
Step 1: Navigate to Honor Roll
Go to:
The page displays all configured Honor Roll levels.
Step 2: Locate the Honor Roll Level
Find the recognition level you want to modify.
Examples:
- Principal's Honor Roll
- High Honors
- Honor Roll
- Dean's List
Review the current settings before proceeding.
Step 3: Click Edit
Select the Edit icon next to the Honor Roll level.
The editing form will open.
Step 4: Update the Information
Modify the fields as needed.
Common updates include:
Title
Change the recognition name.
Example:
Before:
High Honors
After:
Academic Excellence Award
Breakoff Value
Adjust the minimum GPA requirement.
Example:
Before:
3.50
After:
3.75
The new value will determine future eligibility requirements.
Recognition Structure
Schools may also adjust the relationship between multiple recognition levels to better align with academic expectations.
Step 5: Save
Click Save.
The updated Honor Roll level becomes active immediately.
Examples of Common Updates
Raising GPA Requirements
Before:
| Recognition | GPA Requirement |
|---|---|
| Honor Roll | 3.25 |
After:
| Recognition | GPA Requirement |
|---|---|
| Honor Roll | 3.50 |
Schools may raise standards to reflect increased academic expectations.
Renaming Recognition Levels
Before:
Honor Roll
After:
Academic Achievement Honor Roll
This may improve clarity within institutional reporting.
Creating Better Differentiation
Before:
| Level | GPA |
|---|---|
| High Honors | 3.75 |
| Honor Roll | 3.70 |
After:
| Level | GPA |
|---|---|
| High Honors | 3.90 |
| Honor Roll | 3.50 |
This creates clearer distinctions between achievement levels.
Best Practices
Maintain Clear GPA Progression
Recognition levels should follow a logical academic hierarchy.
Avoid Frequent Changes
Frequent modifications can create confusion for students and families.
Review Historical Performance
Analyze student achievement trends before changing eligibility requirements.
Align with Grading Policies
Honor Roll criteria should support the institution's GPA structure.
Document Changes
Maintain records of significant updates to academic recognition programs.
Common Questions
Can I change the name of an Honor Roll level?
Yes. Recognition titles can be updated at any time.
Can I change GPA requirements?
Yes. Breakoff Values can be modified to reflect new academic policies.
Will editing a level affect future recognition calculation?
Yes. Future Honor Roll evaluations will use the updated criteria.
Can I have multiple Honor Roll levels?
Yes. Schools can create and manage multiple recognition levels.
Common Mistakes to Avoid
- Creating overlapping GPA thresholds.
- Using unclear recognition titles.
- Setting unrealistic GPA requirements.
- Frequently changing eligibility criteria.
- Failing to communicate major policy changes.
Well-defined Honor Roll levels help maintain fairness, consistency, and transparency in student recognition programs.
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