Overview

Custom Student Fields allow institutions to collect additional student information beyond the default fields provided in openSIS. 

Administrators can create institution-specific fields to support:

• Admissions requirements
• Compliance tracking
• Student services
• Housing information
• Transportation details
• Scholarship management
• Any other custom data collection needs

Custom fields can be added to existing categories or newly created categories. Custom fields added to a category become available within that section of the Student Profile.

Accessing Student Fields

To manage custom student fields:

Settings > Student Settings > Student Fields

Select the appropriate category and click:

Add New Field

Adding a Custom Student Field

To create a custom field:

1. Navigate to:
   
   

   Settings > Student Settings > Student Fields
2. Select the category where the field should be added.
3. Click:
   Add New Field
4. Configure the field settings.
5. Click Submit

The field will immediately become available within the selected category. Once created, the custom field appears within the selected category when viewing or editing student records.

Custom Field Configuration Options

Field Name

The name displayed to users throughout the system.

Examples:

• Transportation Route
• Dormitory Number
• Scholarship Status
• Emergency Contact Preference

Use descriptive names that clearly indicate the purpose of the field.

Field Type

Defines the type of data that users can enter.

Examples:

• Text
• Number
• Date
• Dropdown
• Checkbox
• Upload

Selecting the correct field type helps maintain data consistency.

Default Value

The Default field allows administrators to pre-populate a value automatically when records are created.

Example:

• Default Transportation Route
• Default Housing Status

This field may not apply to all field types.

Required

When enabled, users must complete the field before saving the record.

This option is useful for mandatory institutional information.

Examples:

• Student Identification Numbers
• Residency Information
• Government-Issued Identifiers

Hide

When enabled, the field remains stored within the system but is hidden from regular display.

Administrators may use this option when:

• A field is temporarily not required
• Information should be retained without being visible

All Schools

Available in multi-school environments.

When enabled, the custom field becomes available across all schools within the institution setup.

This helps maintain consistent data collection standards across multiple campuses or schools.

Editing a Custom Field

To modify an existing custom field:

1. Locate the field in the selected category.
2. Click the edit icon.
3. Update the required settings.
4. Save the changes.

Changes are reflected throughout the system wherever the field is used.

Deleting a Custom Field

To remove a custom field:

1. Locate the field.
2. Click the delete icon.
3. Confirm the deletion.

Before deleting a field, administrators should verify whether the field contains important student information.

Deleting a field may remove associated data.

Reordering Custom Fields

Student fields can be reordered using the drag-and-drop sorting option.

Organizing fields logically improves:

• Data entry workflows
• Student profile usability
• Administrative efficiency

Many institutions arrange fields in the order they are commonly completed during admissions and registration.

Examples of Custom Student Fields

Common custom fields include:

• Transportation Route
• Bus Number
• Dormitory Assignment
• Scholarship Program
• Passport Number
• Emergency Medical Notes
• Student Locker Number
• Special Accommodation Requirements

The fields used will vary based on institutional needs.

Best Practices

• Use meaningful field names.
• Select the appropriate field type for the information being collected.
• Make fields required only when necessary.
• Avoid creating duplicate fields.
• Periodically review custom fields for continued relevance.
• Test new fields before using them in production workflows.