How to Add and Manage Rooms in openSIS

How to Add and Manage Rooms in openSIS

Overview

The Rooms feature in openSIS allows administrators to create and manage instructional spaces used for scheduling and academic organization.

Rooms can represent:

  • Classrooms
  • Laboratories
  • Activity rooms
  • Music rooms
  • Training spaces
  • Specialized instructional areas

Administrators can configure room details such as:

  • Room title
  • Capacity
  • Description
  • Active status

Accessing the Rooms Screen

To access Room settings:

Notes
Settings > School Settings > Rooms

The Rooms screen displays:

  • Existing room records
  • Room capacities
  • Sort order
  • Active status
  • Edit and delete options

Adding a New Room

To create a room:

  1. Navigate to:
    Info
    Settings > School Settings > Rooms
  2. Click:
    Add New Room
  3. Enter the required details:
    • Title
    • Capacity
  4. Optionally enter:
    • Description
  5. Enable or disable:
    • Active status
  6. Click Submit

The newly created room will now appear in the room listing.

Room Fields Explained

Title

The name used to identify the room.

Examples:

  • Room 101
  • Science Lab
  • Music Room
  • Activity Hall

Capacity

Defines the maximum number of students or participants the room can accommodate.

Examples:

  • 30 students
  • 50 students
  • 100 participants

This helps institutions organize scheduling more effectively.

Description

Optional field used to provide additional information about the room.

Examples:

  • Computer-enabled lab
  • Auditorium with projector
  • Chemistry laboratory

Active Status

Determines whether the room is currently available for active use.

Enabled

The room can be used in scheduling and academic workflows.

Disabled

The room remains stored in the system but may be excluded from active usage.

Editing a Room

To modify a room:

  1. Locate the room from the listing
  2. Click the edit icon
  3. Update the required information
  4. Save the changes

Updated room information is reflected across scheduling workflows.

Deleting a Room

To remove a room:

  1. Locate the room record
  2. Click the delete icon
  3. Confirm the deletion

Administrators should verify that the room is not actively associated with schedules or course sections before deletion.

Reordering Rooms

The drag-and-drop sorting option allows administrators to organize room listings based on institutional preferences.

The configured order may affect:

  • Listings
  • Reports
  • Selection dropdowns
  • Scheduling organization

Searching and Exporting Room Records

The Rooms screen supports:

  • Search functionality
  • Data filtering
  • Export options

These tools help administrators manage room records more efficiently.

Best Practices

  • Use clear and consistent room names.
  • Configure accurate room capacities.
  • Keep descriptions meaningful and concise.
  • Mark temporarily unavailable rooms as inactive when required.
  • Review room dependencies before deleting records.