Overview

The Rooms feature in openSIS allows administrators to configure and manage physical or virtual instructional spaces used within the institution.

Rooms help institutions organize:

• Class scheduling
• Course section allocation
• Capacity management
• Resource planning

Each room can be configured with:

• Room name
• Capacity
• Description
• Active or inactive status

Accessing Room Settings

To access the Rooms screen:

Settings > School Settings > Rooms

The Rooms listing displays:

• Room title
• Capacity
• Sort order
• Active status
• Edit and delete options

Why Rooms Are Important

Rooms are used during scheduling and course management to define where instructional activities take place.

Proper room configuration helps institutions:

• Avoid scheduling conflicts
• Manage classroom capacity
• Organize campus resources
• Improve timetable planning
• Maintain structured academic operations

Room Capacity Management

Each room includes a capacity value that defines the maximum number of students the room can accommodate.

Examples:

• Classroom capacity
• Lab seating limit
• Training room limit
• Activity room occupancy

This helps administrators maintain organized scheduling structures.

Active and Inactive Rooms

Rooms can be marked as:

• Active
• Inactive

Inactive rooms remain stored in the system but may be excluded from active scheduling workflows.

This is useful for:

• Renovation periods
• Temporary room closures
• Seasonal room usage
• Archived classroom records

Room Descriptions

Administrators can add descriptions to provide additional details about the room.

Examples:

• Computer lab
• Music room
• Science laboratory
• Activity hall

Descriptions help staff identify specialized room usage more easily.

Managing Room Organization

Administrators can:

• Add new rooms
• Edit room details
• Delete unused rooms
• Reorder rooms using drag-and-drop sorting

The configured order may affect listings and administrative workflows across the system.

Best Practices

• Use clear and standardized room names.
• Configure accurate room capacities.
• Mark unused rooms as inactive instead of deleting them immediately.
• Keep descriptions meaningful for easier identification.
• Review room assignments before deleting records.