How to Add and Manage Sections/Cohorts in openSIS

How to Add and Manage Sections/Cohorts in openSIS

Overview

The Sections/Cohort feature in openSIS allows administrators to create and manage academic groups used for organizing students within the institution.

Depending on the institution type, these groups may represent:

  • Sections
  • Cohorts
  • Batches
  • Academic groups

Administrators can create, edit, delete, and reorder sections/cohorts from the Settings area.

Accessing the Sections/Cohort Screen

To access this feature:

Notes
Settings > School Settings > Sections/Cohort

The screen displays:

  • Existing sections/cohorts
  • Sort order
  • Edit options
  • Delete options
  • Add new section/cohort option

Adding a New Section/Cohort

To create a new section or cohort:

  1. Navigate to:
    Info
    Settings > School Settings > Sections/Cohort
  2. Click:
    Add New Section/Cohort
  3. Enter:
    • Title
  4. Click Submit

The new section/cohort will now appear in the listing.

Section/Cohort Fields Explained

Title

The name used to identify the section or cohort.

Examples:

  • Section A
  • Section B
  • Cohort 2026
  • Nursing Batch A

Use clear and consistent naming conventions for easier academic management.

Editing a Section/Cohort

To modify an existing section or cohort:

  1. Locate the record from the list
  2. Click the edit icon
  3. Update the required information
  4. Save the changes

Updated names are reflected throughout the system wherever the section/cohort is used.

Deleting a Section/Cohort

To remove a section or cohort:

  1. Locate the record
  2. Click the delete icon
  3. Confirm the deletion

Administrators should verify that the section/cohort is not actively associated with students, schedules, or academic records before deletion.

Reordering Sections/Cohorts

The drag-and-drop sorting option allows administrators to rearrange the order of sections/cohorts.

The configured order may affect:

  • Listings
  • Reports
  • Selection dropdowns
  • Administrative organization

Searching and Exporting Records

The Sections/Cohort screen also supports:

  • Search functionality
  • Data filtering
  • Export options

These tools help administrators manage academic groups more efficiently.

Best Practices

  • Use short and meaningful names.
  • Maintain consistent naming structures across academic years.
  • Avoid duplicate section/cohort names.
  • Review dependencies before deleting records.
  • Organize sections logically for easier reporting and scheduling.

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