The Grade Levels setting in openSIS allows institutions to define and manage academic levels used throughout the system. Grade Levels help organize students based on their academic stage and are used in scheduling, enrollment, attendance, grading, reporting, and academic progression workflows.
Institutions can configure Grade Levels for:
Proper Grade Level configuration helps maintain accurate academic organization across the institution.
Go to:
Settings → School → Grade Levels
Grade Levels define the academic hierarchy within the institution.
They are used to:
Each student within openSIS is typically associated with a Grade Level during a specific School Year.
The Grade Levels listing screen displays:
| Column | Description |
|---|---|
| Title | Name of the Grade Level |
| Short Name | Abbreviated version of the Grade Level |
| Sort Order | Display sequence of Grade Levels |
| Grade Level Equivalency | Standardized academic equivalency |
| Next Grade | Next progression level |
| Action | Edit or Delete options |
Administrators can also:
To create a new Grade Level:
The new Grade Level will now appear in the Grade Levels listing.
The full name of the Grade Level.
Examples:
A shorter version or abbreviation of the Grade Level.
Examples:
Short Names are commonly used in listings and reports.
Grade Level Equivalency is used to map the institution’s academic structure to standardized academic levels.
openSIS supports multiple academic equivalencies including:
This helps institutions maintain structured academic reporting and progression workflows.
The Age Range field allows institutions to associate an expected age range with the Grade Level.
This field is optional and may vary depending on institutional requirements.
Educational Stage helps classify Grade Levels into broader academic categories.
Examples may include:
This helps organize academic structures more efficiently.
The Next Grade field is used to define academic progression from one Grade Level to another.
For example:
This helps institutions manage academic progression workflows more effectively.
Administrators can manage Grade Levels using the Action menu.
Available actions include:
Institutions can also reorder Grade Levels using the drag-and-drop sorting option available in the listing screen.
Grade Levels are connected to several major workflows within openSIS, including:
Improper Grade Level configuration may affect academic operations and reporting accuracy.
Institutions should:
Proper configuration helps maintain organized academic workflows across the institution.
The Grade Levels setting in openSIS helps institutions organize academic structures and manage student progression effectively.
By configuring Grade Levels properly, institutions can maintain accurate academic organization, streamline workflows, and support long-term academic record management throughout the student lifecycle.