Generate School Reports in openSIS

Generate School Reports

Overview

The School Reports section in openSIS enables administrators to generate reports containing institutional information and review school access activity. These reports help maintain accurate school records, support compliance requirements, and monitor user login history.

From the School section, administrators can:

  • Generate an Institute Report containing school profile information.
  • Review and manage the Access Log to monitor system login activity.

Go to Reports > School.

The following reports are available:

  • Institute Report
  • Access Log

Generate an Institute Report

The Institute Report provides a comprehensive overview of your school's information. Administrators can choose which sections to include before generating the report.

Step 1: Open the Institute Report

Under the School section, click Institute Report.

The Institute Report page opens.

Step 2: Select the Information to Include

Under Include in Report, enable the sections you want to appear in the report.

Available options include:

  • General Info – Displays the school's profile, contact information, administrative details, and institutional data.
  • WASH Info – Includes Water, Sanitation, and Hygiene information configured for the school.
  • Custom Category – Includes custom school information created for your institution.

You may enable one, multiple, or all available sections.

Step 3: Select the School

Under Select School(s):

  1. Search for the desired school if necessary.
  2. Select the checkbox beside the school.
  3. Multiple schools can be selected when available.

Step 4: Generate the Report

Click Generate Report.

openSIS generates a printable Institute Report containing the selected information.

Understanding the Institute Report

Depending on the selected options, the report may include:

General Information

  • School name
  • School logo
  • Student, staff, and parent counts
  • School IDs
  • School classification
  • Grade levels
  • Address
  • Principal and administrative information
  • Contact details
  • Website and social media links
  • School establishment information
  • Signatures
  • Other configured institutional details

WASH Information

Displays the school's Water, Sanitation, and Hygiene details configured in School Setup.

Custom Categories

Displays any custom school information created for your institution.

View School Access Logs

The Access Log records user login activity within openSIS, allowing administrators to monitor successful and failed login attempts.

This report is useful for auditing user access and reviewing system activity.

Step 1: Open the Access Log

Under the School section, click Access Log.

The Access Log page opens.

Step 2: Specify the Date Range

Select:

  • From Date
  • To Date

Click Search to retrieve login records within the selected period.

Step 3: Review Login Activity

The report displays information such as:

  • Login Date & Time
  • Login Email
  • User Name
  • User Profile
  • Failure Count
  • Login Status (Success or Failure)
  • IP Address

Use the search box to quickly locate specific records.

Step 4: Export or Manage Logs

Depending on your requirements, you can:

  • Export the log to Microsoft Excel.
  • Filter the displayed records.
  • Delete log entries (if permitted by your administrator permissions).

Tips

  • Generate Institute Reports after updating school information to ensure the latest data is included.
  • Include only the report sections required for your purpose.
  • Review Access Logs regularly to monitor login activity and identify unsuccessful login attempts.
  • Export reports when additional analysis or record keeping is required.

Expected Result

Administrators can generate detailed Institute Reports containing school information and review Access Logs to monitor user login activity within openSIS.

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