Overview

Over time, schools may accumulate report card comments that are no longer needed. Comments may become outdated, duplicated, replaced by improved versions, or no longer align with institutional reporting standards.

openSIS allows administrators to delete report card comments that are no longer relevant. Regular maintenance of the comment library helps keep teacher feedback organized, professional, and easy to manage.

Removing unused comments also reduces confusion during grading periods and ensures teachers have access only to approved feedback options.

Why Delete Report Card Comments?

Schools commonly delete comments when:

• The comment contains outdated language.
• A newer version of the comment has been created.
• Duplicate comments exist.
• Reporting standards have changed.
• The comment no longer aligns with school policies.
• The comment is rarely or never used.

A well-maintained comment library improves efficiency and consistency during report card preparation.

Before Deleting a Comment

Before removing a report card comment, consider the following:

Is the Comment Still Used?

Review whether teachers actively use the comment during grading periods.

If the comment is still useful, editing it may be a better option than deleting it.

Is There a Replacement Available?

If the comment is being removed because of updated wording, ensure that a replacement comment has already been created.

This helps maintain consistency in teacher feedback.

Is the Comment Duplicated?

Many schools discover multiple comments that communicate the same message.

Removing duplicate entries helps simplify the comment library.

How to Delete a Report Card Comment

Step 1: Navigate to Report Card Comments

Go to:

Settings → Grades → Report Card Comments

The page displays all comment categories and available comments.

Step 2: Locate the Comment

Browse the comment categories and identify the comment you want to remove.

Examples:

• Academic Performance comments
• Behavior comments
• Participation comments
• Attendance comments
• Effort comments

Review the comment carefully before proceeding.

Step 3: Click Delete

Select the Delete icon next to the comment.

A confirmation prompt may appear asking you to verify the deletion.

Step 4: Confirm Deletion

Review the confirmation message.

If you are certain the comment is no longer needed, confirm the deletion.

Step 5: Verify Removal

After deletion:

• The comment is removed from the category.
• Teachers will no longer see the comment during grading.
• The comment will no longer be available for future report cards.

Examples of Comments That May Be Removed

Outdated Language

Before:

Shows satisfactory progress.

After schools modernize their reporting approach, they may replace it with:

Demonstrates steady progress toward learning goals.

The older comment may then be deleted.

Duplicate Comments

Example 1:

Participates actively in class discussions.

Example 2:

Actively participates in classroom discussions.

Because both comments communicate the same idea, one may be removed.

School Policy Changes

If a school adopts new reporting standards, comments that no longer align with those standards may be deleted.

Alternatives to Deletion

Sometimes deleting a comment is not necessary.

Instead, schools may choose to:

Edit the Comment

Update wording while retaining the existing entry.

Move the Comment

Reorganize comments into a more appropriate category.

Review Annually

Retain comments temporarily until the next reporting cycle review.

In many cases, editing a comment is preferable to deleting it entirely.

Best Practices

Review Comments Annually

Many institutions review report card comments before the start of each academic year.

Remove Duplicates

Eliminating duplicate comments makes the library easier to navigate.

Maintain Professional Language

Ensure all remaining comments align with institutional expectations.

Keep Categories Organized

Regular cleanup improves teacher efficiency during grading periods.

Document Major Changes

Schools may choose to document significant updates to reporting standards and comment libraries.

Common Questions

Can I delete report card comments after they have been created?

Yes. Administrators can remove comments that are no longer needed.

Should I delete or edit a comment?

If the feedback remains relevant but needs updated wording, editing is usually recommended. If the comment is obsolete or duplicated, deletion may be appropriate.

Will deleted comments appear for teachers?

No. Once deleted, the comment is no longer available for future report card preparation.

Can I recreate a deleted comment later?

Yes. A new comment can be created if needed.

Common Mistakes to Avoid

• Deleting frequently used comments without review.
• Removing comments without creating replacements.
• Maintaining duplicate comments.
• Allowing outdated comments to remain in the system.
• Failing to review the comment library regularly.

Proper comment management ensures that teachers have access to relevant, professional, and consistent feedback options.