Overview

As academic expectations, reporting standards, and communication practices evolve, schools may need to update existing report card comments. Editing comments allows administrators to improve clarity, correct wording, align comments with institutional policies, and maintain a professional feedback library.

openSIS enables administrators to modify existing report card comments whenever updates are required.

Maintaining an accurate comment library helps ensure that teachers continue to provide consistent and meaningful feedback to students and parents.

Why Edit Report Card Comments?

Schools often revise comments to:

• Improve clarity and readability.
• Reflect updated educational terminology.
• Align comments with current academic standards.
• Remove outdated language.
• Standardize communication across departments.
• Improve parent understanding of feedback.
• Support changes in grading and reporting practices.

Regularly reviewing and updating comments helps maintain the quality of report card communication.

When Should Comments Be Updated?

You may want to edit comments when:

School Policies Change

Feedback language may need to reflect new academic or behavioral expectations.

Comments Become Outdated

Educational terminology and reporting standards may evolve over time.

Additional Clarity Is Needed

Some comments may benefit from more specific wording.

Duplicate Comments Exist

Comments can be revised to eliminate unnecessary duplication within the library.

Teachers Provide Feedback

Teachers often identify opportunities to improve comment wording based on classroom experience.

How to Edit a Report Card Comment

Step 1: Navigate to Report Card Comments

Go to:

Settings → Grades → Report Card Comments

The page displays all comment categories and comments currently configured within the system.

Step 2: Locate the Comment

Browse the available categories and find the comment you want to update.

Examples:

• Academic Performance
• Behavior
• Participation
• Attendance
• Effort

Select the appropriate category and locate the specific comment.

Step 3: Click Edit

Select the Edit icon next to the comment.

The comment editing form will open.

Step 4: Update the Comment Text

Modify the comment as needed.

Example:

Before:

Completes assignments.

After:

Consistently completes assignments accurately and on time.

The updated comment provides more meaningful feedback and better communicates student performance.

Step 5: Save

Click Save.

The updated comment becomes available immediately for future grading and report card preparation.

Examples of Comment Improvements

Academic Performance

Before:

Good student.

After:

Demonstrates a strong understanding of course concepts and consistently meets academic expectations.

Participation

Before:

Participates in class.

After:

Actively participates in classroom discussions and contributes positively to collaborative activities.

Effort

Before:

Works hard.

After:

Demonstrates consistent effort and approaches learning tasks with determination and responsibility.

Benefits of Maintaining Updated Comments

Improved Communication

Parents receive clearer and more meaningful feedback.

Consistency

Teachers across departments use standardized language.

Professional Reporting

Report cards maintain a consistent and professional tone.

Better Student Understanding

Students gain more actionable feedback regarding their performance and progress.

Best Practices

Use Positive and Constructive Language

Focus on growth, achievement, and opportunities for improvement.

Avoid Vague Statements

Specific feedback is more valuable than generic comments.

Keep Comments Professional

Use language appropriate for academic reporting.

Review Comments Annually

Many schools review comment libraries before the start of a new academic year.

Involve Teachers

Teacher feedback often helps identify improvements that make comments more useful during grading periods.

Common Questions

Can I edit comments after they have been created?

Yes. Administrators can modify existing comments whenever updates are required.

Will edited comments automatically update old report cards?

Historical report card records may retain the comments that were originally used when the report card was generated.

Can I move comments to another category?

This depends on your school's configuration and how comments are organized within the system.

How often should comments be reviewed?

Many institutions review report card comments annually to ensure they remain accurate and relevant.

Common Mistakes to Avoid

• Using overly generic feedback.
• Creating duplicate comments.
• Using negative or discouraging language.
• Making comments unnecessarily long.
• Failing to review comments regularly.

Maintaining a high-quality comment library improves both teacher efficiency and parent communication.